Job Description
Promotions Coordinator Reports to : Director of Marketing
Direct reports: N/A
Location : Indianapolis, IN
Status : Full-time, Exempt
Position Summary The Promotions Coordinator is responsible for helping plan, organize and execute Indianapolis Indians promotions and supporting the delivery of a memorable, engaging game day experience at Victory Field. This position serves as a key link between promotions planning, marketing, and game presentation. The Promotions Coordinator will help develop theme nights, giveaways, special events and in-game promotional concepts while owning the internal planning documents that bring each home game together.
The ideal candidate combines creativity with exceptional organization and attention to detail. This person should enjoy developing ideas but be equally comfortable managing deadlines and on-site activations, collecting information from multiple departments, building detailed plans and solving problems in a fast-paced live-event environment.
Major Responsibilities - Assist in the development and execution of the annual promotional calendar, including theme nights, giveaways, special appearances, entertainment and other promotional events designed to enhance the fan experience and support attendance goals.
- Incorporate promotions, sponsor activations, giveaways, ceremonial elements, entertainment, contests, announcements and other programming into game day planning materials.
- Coordinate promotional logistics from concept through execution, including vendors, production timelines, deliveries, inventory, storage, distribution and game day implementation.
- Work closely with the game presentation lead to develop and maintain game scripts and run-of-show documents for Indianapolis Indians home games.
- Generate creative ideas for promotions, theme nights and in-game entertainment that align with the Indianapolis Indians brand and fan experience strategy.
- Support relationships with third-party entertainment, promotional partners and licensing organizations as assigned.
- Track promotional results, fan feedback and operational learnings to help improve future programs and experiences.
- Assist with promotional budgets, purchase orders, invoices and expense tracking.
Skills and Qualifications - Bachelor's degree in marketing, communications, sports management, event management or a related field preferred; equivalent relevant experience will be considered.
- 1-2 years of experience in promotions, live events, sports, entertainment, or a related field preferred.
- Exceptional organizational, project management and time management skills.
- Strong attention to detail and ability to manage information from multiple departments and stakeholders.
- Creative mindset with an understanding of what makes live entertainment engaging and memorable.
- Ability to manage multiple projects, deadlines and changing priorities simultaneously.
- Strong interpersonal skills and ability to collaborate effectively across departments.
Compensation - Salary commensurate with experience, plus bonus structure (when eligible)
- Benefits include paid vacation & sick time, 401(k) plan (when eligible) and health, dental and vision insurance
About the Indianapolis Indians The Indianapolis Indians are the professional Triple-A baseball club affiliate of the Pittsburgh Pirates. In continuous operation since 1902, the organization believes in creating affordable and memorable experiences for fans so they can grow closer together with family, friends and the community through the game of baseball. The Indians play their home games at Victory Field, a 13,750-seat ballpark located in downtown Indianapolis and White River State Park. The venue opened in 1996 and has received numerous national accolades as one of the best minor league ballparks in the United States. The team has led Minor League Baseball in combined total attendance over the past six seasons. In 2018, the organization was recognized as Ballpark Digest Team of the Year. It was also named a 2019 Best Places to Work by the Indiana Chamber of Commerce.
Equal Opportunity Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Job Tags
Full time, Night shift